- Introduce yourself to your recipient if you havent met them or if you think they may not remember you.
Give some background and why you are writing your email. Be specific about what exactly you are writing about.
Dear Professor Wattwau,
I am a first-year graduate student in the MA program in Professional Writing and Rhetoric, and I am enrolled in your course English 502...
Be direct, clear, and courteous
- Be polite, but get to your point quickly and clearly.
If you have any questions, ask them in a courteous way.
Dear Professor Sullivan,
I am a first-year graduate student in the MA program in Professional Writing and Rhetoric, and I have been assigned to you as your advisee. I have some questions about the program requirements and courses. Do you have time this week or next week to meet with me before classes begin?
Dear Professor Yang,
I am enrolled in your course SOC 402: Research Methods, and I am looking forward to taking this class. Due to a wedding in my family, however, I will be unable to attend our first meeting. Would you send me an electronic copy of the syllabus? I would like to prepare any assignments that are due on the first or second class meeting.
- If you have lists or information or more than just a few questions, dont be afraid to use bullet-points or numbers in your email. This will make it easier to read.
Close the message
End your message with a professional closing like Sincerely, Best, or Thank you followed by your first and last name. If you are writing about an administrative issue, include your Mason G-number.
Sincerely, Miranda Castanga